Rules and Regulations

Get ready for the 2015 Bay Harbor Arts Festival – celebrating it’s 16th Anniversary

The Bay Harbor Arts Festival is celebrating its 16th Anniversary in the Village at Bay Harbor. Bay Harbor is one of Northern Michigan’s premier destinations. The Village sets upon beautiful Lake Michigan, just steps to Bay Harbor Lake Marina, boutique shopping and dining. As always, we offer complimentary and convenient parking for all artists and guests.

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Arts Festival Information


The Bay Harbor Arts Festival encourages the creation of high-quality art that demonstrates creativity, innovation and appreciation of the Visual Arts. We choose artists and artistic persons to jury the entries to the Arts Festival and provide them the latitude to select the art whose work they feel best represents the ideals and goals of the Arts Festival. The Arts Festival Committee in turn supports and enforces the jury’s selection, and endeavors to maintain the judgment of the jury. The Committee recognizes that the Arts Festival supports the arts and artists and seeks opportunity to display a broad array of art. The Committee also instructs the jury to attempt to provide a variety of artistic media to the public and patrons, in an effort to make the Arts Festival both a high-quality art experience and a broad exposure to art.


There will be cash prizes awarded for the artistic quality of the artist’s displayed body of work. First prize will be $750, second place $500 and third place $250. These winners will also have their Application Fees waived in 2014 and will not need to be juried.



The Village at Bay Harbor

Saturday, July 25, 2015 from 10am – 7pm

Sunday, July 26, 2015 from 10am – 2pm

NEW THIS YEAR:  We also will allow artists to open their booths on Friday, July 24 from 6pm – 9pm to capture any patrons who may want to shop a little early!


The Bay Harbor Arts Festival is located on the lawn panels on Bay Harbor Lake Marina all downtown in the Village at Bay Harbor. The Village at Bay Harbor is located right off US-31.

Bay Harbor Arts Festival Map



Ceramics, drawing, fiber, furniture, glass, jewelry, mixed media 2D, mixed media 3D, painting, photography, sculpture, metal and wood.


Booth Fee – $325 (10’x10’)

Double Booth Fee – $600

Corner Fee – $75 (while corner spaces last – in addition to booth fee)



Artists in fine art and fine craft disciplines are invited to apply. Please review the Exhibition Standards to help determine the eligibility of your specific artwork.


Overnight, professional security will be provided on Friday evening (after set-up) and Saturday. There is ample, complimentary artist parking.


Will not be provided for this event.


Please review the timeline below. If you are unable to apply online, please call 231.439.2650.

May 15 Application Deadline
May 21 Jury Notifications
June 1 Booth Fees Due
June 25 Last Day to Cancel with Refund (less $50 administrative fee)
July 24 Artist Set Up – 8am – 4pm
July 24 Artist – Early Open for Sales – 6pm – 9pm
July 25 Bay Harbor Arts Festival – 10am – 7pm
July 26 Bay Harbor Arts Festival – 10am – 2pm



Complete application form

Submit four (4) work images and one (1) booth image with work displayed

Pay application fee



By applying to the Bay Harbor Arts Festival, the artist agrees to and confirms the following items:

  1. The artist is responsible for the design and execution of his or her artwork according to the Bay Harbor Arts Festival’s Standards (see below).
  2. The artist has read, understands and will abide by the Bay Harbor Arts Festivals’ Rules (see below).
  3. The artist understands that the Bay Harbor Arts Festival, Bay Harbor Company et al, are not liable for loss or damage to artwork or personal injury.
  4. The artist understands and agrees that the Bay Harbor Arts Festival may use images of their artwork in advertising and promotion.



By applying to the Bay Harbor Arts Festival, the artist agrees to and confirms the following items:

  • Extensive advertising and promotion
  • Professional and respectful Arts Festival Committee
  • Friendly booth sitters
  • Helpers to set-up and tear-down available upon advanced request. $35 per hour/per person.
  • Professional, overnight security
  • Pastries, juice and water for breakfast Saturday and Sunday
  • Free water and water delivery



  1. All work must be the original design of the artist; the essential work required to make each finished piece must be done by the artist.
  2. A mass-produced, cluttered or commercial appearance to an artist display is not permitted.
  3. The artwork exhibited by the artist at the event must match the quality and balance of the images submitted to the jury. The artwork must also match the scope and volume of the images submitted to the jury.
  4. In an effort to help artists determine whether their specific work complies, the Arts Festival Committee has prepared a guideline of ineligible work.

Ineligible work includes but is not limited to:

    • Cut coin jewelry
    • Enamels on manufactured representational copper shapes
    • Made of manufactured components
    • Commercial beads. Beads must be made by the artist with the exception of the technique known as bead weaving however; commercial bead weaving kits are not permitted.
    • Pearl necklaces and bracelets are permitted if they have an ornament and/or fastener that is intricate; a focal point of the piece and is handmade by the artist.
    • T-shirts, sweatshirts, hats and other commercially manufactured clothes – no matter how embellished by the artist.
    • Dried flowers
    • Wreaths
    • Anything made in a commercial mold, in any medium
    • Anything made using a commercial kit, in any medium
    • Tole painting
    • Dough art
    • Country crafts
    • CDs and tapes



There are two standards that are considered to be inviolable under any circumstances:

  1. Engaging in “buy-sell” practices, that is, buying the work done by another artist and selling it as your own; or
  2. Selling commercially produced reproductions of the work of another artist.

If it is discovered that an artist has engaged in either of these practices, that artist will lose event exhibiting privileges immediately and permanently.



  1. Exhibitors must comply with all local ordinances, regulations and rules. These rules include, but are not limited to: Fire lanes and walk-through sidewalk-street connections shall not contain storage or any other obstructions.
  2. Booth material, tarps and other coverings shall be fire-retardant or fire resistant. Open flames are not allowed. No gasoline, kerosene or motor oils are permitted in the festival area.
  3. Booth spaces may not be transferred or otherwise reassigned by the artist.
  4. The exhibiting artist(s) must be present at the festival no less than 75% of each day.
  5. Booth structure and display must not exceed the limits of the assigned space. Art work hanging from display panels will not obstruct or block clear and free passage. If your artwork is hazardous or interferes with your neighbor, you will be asked to remove it.
  6. Unless artists are officially notified of a festival emergency, booths must remain opened at the festival starting time and remain open until the published closing time.
  7. All storage must be neatly concealed.
  8. Signs advertising sales and markdowns are prohibited.
  9. No debris may be left behind after tearing down.
  10. Pop-up Tents are prohibited. You must have a structurally sound-weather proof tent that will handle all elements, and it must be able to be safely secured to either grass or pavement. All proper equipment necessary to stabilize your artist tent must be brought with you the day of set-up.



  1. In the event that you must cancel, please notify the Arts Festival Committee immediately by calling 231.439.2650
  2. If the cancellation is received on or before June 25, 2015, your booth fee will be refunded minus a $50 administration fee.
  3. There are no refunds made after June 26, 2015.



Bay Harbor Arts Festival

The Village at Bay Harbor

Tracy Bacigalupi




Accommodations for Artists information will be forthcoming.


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